You can calculate charges in different ways – either based on the floor area of a flat or as a fixed amount. This makes it easy to match your society’s billing style.

Mygate comes with a fully customisable accounting system that includes ready-to-use templates. This means you can set up your billing exactly how your society works.

Societies can configure interest and penalty rules to match their own policies, ensuring fair and transparent billing for all residents.

Need to include multiple charges in one bill? Group invoicing lets you combine different items – each with its own GST rate into a single invoice.

Easily create invoices for specific groups, like only a certain tower, tenants vs. owners, or even flat types.

Even if payments happen offline, residents can confirm them via the app, email, or SMS, keeping everything recorded digitally.

Set invoices to be generated automatically on specific dates or periods, reducing manual work for the admin team.

Charges can be calculated automatically based on consumption, resident type, or flat size with no manual calculations required.

Add your society’s logo, headers, footers, and even pagination for a professional, branded invoice format.

Create different invoice numbering sequences and prefixes to stay organized and audit-ready.

Generate digital invoices with a dynamic QR code for UPI payments. Once paid, receipts are sent automatically.

Issue credit notes for adjustments against charge heads and track them through built-in reporting.

Keep track of fixed deposits including interest rates, maturity dates, and bank details all in one place.

Assign different bank accounts for different types of bills or collections for better financial management.

Upload invoices or credits in bulk to save time during monthly or quarterly billing cycles.

Toggle GST on or off at the line-item level to comply with tax regulations without changing your entire billing format.

Apply credits, discounts, or GST individually by charge head, resident type, or area.

Apply fines based on rates, amounts, percentages, or even custom settings.

Store extra payments in advance accounts and create multiple advance types to track them.

Bills can be settled automatically using available balances from advance payments.

Include overdue amounts (arrears) in new invoices, either as a single total or broken down for transparency.

Residents can pay via UPI, net banking, credit/debit cards, VPA, and even foreign cards all through the app.

Enjoy optimised transaction fees across all payment methods, saving costs for both residents and society.

Residents can view their dues and overdue amounts directly in the Mygate app.

If your society uses prepaid meters, residents can recharge and monitor balances directly from the app.

Invoices, receipts, dues, deposits, and advances, everything is viewable and payable directly in the app.

Offline payments made via EFT, cheque, or cash can be easily recorded and verified.

Receipts are generated automatically for online or advance payments, saving time for both residents and admin.

Admins can enable partial payment options for residents who may not want to pay the full amount at once.

Credit notes can be issued for past invoices, and discounts can be applied to upcoming ones.

Online payments are reconciled automatically, ensuring records are always accurate.

Any unreconciled payments can be viewed in a single report for quick resolution.

Maintain detailed ledgers for assets, liabilities, income, and expenses.

Track small cash payments and petty expenses conveniently.

Keep track of sundry incomes and miscellaneous receipts in one place.

Create and manage account heads with a proper hierarchy, linking them to GLs, categories, and sub-categories.

Record adjustment entries like debit and credit notes quickly and accurately.

Monitor fund transfers between your society office and different bank accounts.

Upload daily transactions in bulk or download them for reporting and audit purposes.

Access essential financial reports like balance sheets, profit and loss, GST reports, and TDS statements anytime.

Keep an updated list of residents with overdue payments for follow-ups.

Get detailed reports of society-wide dues, bill-specific dues, or account-head-wise dues.

Track collections flat-wise, bill-wise, or account-head-wise for clarity on payments received.

View details of all advances collected for each flat in one place.

Run reports showing balances, filtered by period, to keep accounts accurate.

Analyse income and expenditure patterns through detailed reports and visual charts.

Generate a trial balance as of any date with accrued income and provisions.

Create balance sheets in standard formats like Schedule VI and N.

View all payments, receipts, and journal vouchers for any day in one consolidated view.

Track TDS payable and TDS collected from vendors with ease.

View input and output GST data to simplify filing.

Easily move accounts from your existing system to Mygate.

Track and manage deposits for amenities, move-ins, and other requirements.

Issue recurring invoices automatically without repeating the setup each time.

Personalise invoices with logos, GST details, and other society-specific elements.

Send automated reminders via SMS, email, or push notifications for pending payments.

Record and reconcile cash payments quickly.

Export data in formats compatible with Tally for further financial analysis.

Send selected reports automatically as per your chosen schedule.

Manage purchase requisitions, RFQs, POs, expense booking, approvals, inventory, material receipts, and delivery tracking in one system.

Plan monthly, quarterly, or annual budgets and track variations in real time.

If payments are recorded later but within defined conditions, fines can be reversed automatically.

Offer multiple ways to pay like UPI, net banking, credit card, debit card, RuPay, Diners Card, Amex, and more, ensuring convenience for every resident.

Seamlessly integrated with major gateways like Razorpay & Cashfree, supporting all popular payment methods without disruptions.

Allow residents or owners abroad to make payments effortlessly using international cards, ensuring no geographical limitations.

Payments can be made directly through the Mygate app or web dashboard, offering flexibility and ease of use.

Custom fields in bank statements help auto-match payments, simplifying reconciliation and reducing manual errors.

A dedicated team monitors transactions, tracks failures or disputes, and provides quick resolutions for smooth operations.

From maintenance and security deposits to funds and staff salaries handle all types of society-related payments digitally.

Receive settlements in society accounts promptly, reducing cash flow delays and ensuring timely financial management.

Admins can create custom groups tailored to functions, hobbies, and special interests, encouraging deeper engagement within the community.

Send timely updates via email and SMS to selected groups or the entire community, ensuring no important message is missed.

Run quick opinion polls to gauge interest, gather preferences, or collect feedback on society matters efficiently.

Conduct confidential polls for elections or sensitive decisions, maintaining privacy and fairness throughout the process.

Organize society meetings with ease and digitally record minutes for accurate documentation and future reference.

Track the delivery status of emails and SMS in real-time to confirm that every important update reaches its destination.

Securely share personal documents that are visible only to the concerned flats and authorized admins for privacy.

Store and retrieve essential documents that apply to the entire society in one easily accessible repository.

Save internal documents exclusively for RWA members, ensuring smooth and secure access to sensitive records.

Upload and manage documents specific to an individual flat or the entire society for better organization and clarity.

Automatically create group email IDs to streamline communication between admins and residents effortlessly.

Conduct surveys to capture resident responses, drive informed decisions, and understand community preferences better.

Run secure digital elections for residents or specific groups, eliminating manual processes and ensuring transparency.

Create, assign, and monitor recurring or one-time tasks for staff members to improve accountability and efficiency.

Easily add both free and paid amenities to the resident app. Make bookings seamless while keeping everything visible and simple for residents.

Set how often a resident can use an amenity by defining limits at the flat level. This helps balance access across the community.

Decide how many people can use an amenity at once. Avoid overcrowding and ensure smooth usage for everyone.

Club similar amenities together and set common usage rules. This makes managing shared facilities easier and fairer.

Choose the exact start time for each amenity. Perfect for communities that need flexible schedules for different facilities.

Add as many booking slots as you want. Combine timings and pricing to match resident demand and usage patterns.

Introduce a gap between bookings to avoid overuse. Helps maintain the quality and readiness of facilities.

Add clear terms and conditions for every amenity. Ensures residents know the rules before booking.

Allow bookings on a weekly, monthly, or yearly basis. Great for residents who prefer longer-term access to facilities.

Charge differently for prime hours or premium slots. Flexible pricing helps optimise amenity usage.

Link amenity bookings directly with the clubhouse guard device. Ensures hassle-free access and better tracking.

Decide how many cancellations a resident can make. Helps prevent last-minute dropouts and misuse.

Set charges for late or frequent cancellations. Encourages responsible booking habits.

Let residents invite friends or co-players for group activities. Makes amenities more engaging and social.

Notify residents instantly when a cancelled slot becomes available. Ensures no slot goes unused.

Allow residents to book extras like tables or chairs along with the amenity. Adds convenience for special occasions.

Block booking during scheduled maintenance. Keeps facilities in top condition without disrupting operations.

Assign holidays to specific amenities. Perfect for days when certain facilities are unavailable.

Blacklist specific residents or groups from using an amenity if needed. Helps maintain discipline and fairness.

Restrict defaulters from making bookings until dues are cleared. Promotes timely payments.

Group amenities based on location for quick and easy booking. Reduces confusion for residents.

Enable approval workflows for free amenities. Gives admins better control over usage.

Allow residents to book now and pay later. Adds flexibility and convenience for frequent users.

Residents can log complaints by selecting categories, adding descriptions, and uploading photos to provide clarity.

Every complaint can be tracked in real time, whether it is in progress, on hold, resolved, or reopened keeping residents informed at every step.

Residents with pending dues can be flagged as defaulters and temporarily blocked from raising new service requests.

Requests can be assigned to specific departments, such as plumbing, electrical, or housekeeping, for faster response.

Admins can create categories and sub-categories for requests and download structured reports with ease.

Maintain a roster of staff and assign them to categories or departments to ensure accountability.

Complaints can be assigned manually or automatically based on workload or staff availability, with quick reassign options.

Both residents and managers can mark a complaint as resolved, confirming that the issue is closed satisfactorily.

If a problem persists, residents can reopen the ticket for additional assistance.

Track the average resolution time for complaints across different categories, towers, or service areas to measure performance.

Get detailed insights into complaints based on categories to identify recurring issues and improve resolution efficiency.

Monitor SLA compliance and staff performance at the tower level for more accurate assessments.

Residents can share feedback through ratings and comments, helping improve service quality over time.

Admins can set up a customizable escalation path, up to four levels, to ensure timely and effective resolution.

Add or remove RWA members as they move in and out of the society. Only listed RWA members receive information relevant to the society.

The platform seamlessly differentiates between general and member ledgers and supports the extraction of reports based on bill type and ledger. Detailed, expanded ledger views are available for reports such as balance sheet, income/expense, and trial balance.

Add or remove staff members and assign them to departments like plumbing, electrical, landscaping, and more. Update the list as service providers change.

Maintain a list of vendors with complete details like department, bank details, and contact information. Edit the list as vendors or service providers change.

Book periodic expenses with GST and TDS options, subject to admin approval. View and download reports on expenses, including paid and unpaid vendors.

Raise requisitions for scope or requirements to initiate the purchase order process.

Enable multi-level approval for purchase requests. Approvals can be based on department or amount.

Release purchase orders (PO) with vendor details and approval mechanisms. Send POs directly to vendors.

Access vendor reports with service categorisation. Create, remove, edit, and delete vendors from the list.

Maintain a master listing of non-members such as chemist shops, stationery shops, yoga/zumba teachers, and others within the society. Track the income generated by them.

Track dues and receipts for non-members. Raise alerts for non-members who have not paid dues or have other pending requirements.

Create, remove, edit, and delete assets. Manage a master list of assets with descriptions and locations.

Separate assets into categories. Admins can control categories and assign service staff or service providers accordingly.

Set periodic reminders to renew maintenance contracts. Capture relevant details of service providers and manufacturers.

Generate reports to track different assets with details like location, description, year, model, manufacturer, quantity, and price.

Maintain a list of inventories with location, stock quantity, and price. Track inventory usage, custodians, department, and location.

Update stock availability and track usage. Replenish stock based on minimum levels and consumption patterns.

Generate inventory reports for all items or specific items, with details at the society level as well as the tower level.

Residents can pre-approve guests, delivery personnel, cab drivers, or even the exit of children. This ensures the guard has prior confirmation, making entry or exit hassle-free and secure.

If a visitor arrives without pre-approval, the guard can send an instant notification or make an IVR call to the resident. Residents can approve with a single tap or call back the visitor directly from the notification.

Delivery personnel and cabs often stay longer than required. Mygate monitors the number of flats they visit and alerts guards if their stay exceeds the expected time. Guards then acknowledge and take necessary action.

Inviting guests is easy and digital. Residents can send invites directly via phonebook, SMS, or WhatsApp. The guest receives a quick, digital entry card for smooth access.

Need to allow a guest to enter regularly? Residents can set up a recurring invite where a new OTP is generated each day, keeping the process both convenient and secure.

Not home to receive a parcel? Residents can authorize the guard to collect it. The guard photographs the parcel, and a unique OTP is generated for safe collection later.

Visiting a friend in another Mygate community? Simply request an invite through the app – no lengthy calls or manual approvals required.

Need to visit a friend in another Mygate community? Request a visit code (pre-approval) directly through the app and avoid any delays at the gate.

When children leave the campus, parents get notified instantly, ensuring their movement is closely monitored and controlled.

Each daily help (maid, driver, cook, etc.) is assigned a unique passcode for secure entry and exit. Residents are notified instantly whenever they check in or out.

Track attendance in detail – see entry/exit timings for each day, view monthly records, and even rate punctuality and regularity.

Looking for a maid who works only in the afternoon or a cook available in the mornings? Residents can search based on preferred timings for better matches.

No need to maintain separate records. Advances or monthly payments to daily help can be recorded in the app and settled directly through UPI.

In case of emergencies, residents can trigger a panic button. Alerts are sent instantly to guards and pre-selected family or friends, prompting quick action.

The app includes a directory of verified local service providers like maids, plumbers, and electricians, complete with ratings and reviews.

Residents can add up to three emergency contacts who will be notified immediately, along with the guard, in case of security alerts.

Delivery personnel and cabs often stay longer than required. Mygate monitors the number of flats they visit and alerts guards if their stay exceeds the expected time. Guards then acknowledge and take necessary action.

All entries and exits of water tankers, diesel supply trucks, and garbage vehicles are logged with vehicle and contact details. Admins can track these movements in real-time.

Residents and guards can generate digital gate passes for items being taken in or out of the society. Voice commands can be used to speed up the process.

Patrolling routes can be defined within the app, with QR codes or NFC tags placed at checkpoints. Guards verify their patrols by scanning these, ensuring security rounds are completed.

When a visitor arrives, the resident receives an instant notification to approve or deny. The guard can move on to other tasks while the approval is processed.

If the app notification fails, an IVR call is made automatically. The guard gets real-time updates, ensuring no delay at entry points.

For labourers, contractors, or work crews coming in groups, detailed entries are captured. Each individual’s photograph is recorded, ensuring full transparency and accountability.

Some visitors come regularly, like school buses, milkmen, water tankers, or garbage trucks. Mygate provides a separate category for faster check-ins without compromising security.

Vendors like plumbers or electricians can be allowed entry via spot approvals. Guards send instant notifications or make IVR calls for quick permissions.

Depending on society policy, guards can be instructed to capture visitor photos. This adds another layer of security, especially for vendors.

Each resident and family member is given a unique code that guards can use for quick verification at the gate.

All entries and exits of water tankers, diesel supply trucks, and garbage vehicles are logged with vehicle and contact details. Admins can track these movements in real-time.

For added security, certain visitors may need to check in not just at the main gate but also at the tower level before reaching a flat.

Patrolling routes can be defined within the app, with QR codes or NFC tags placed at checkpoints. Guards verify their patrols by scanning these, ensuring security rounds are completed.

All guard devices are connected, allowing seamless calls between main gates, towers, and clubhouses to coordinate visitor entries or raise alerts quickly.

At entry and exit, guards can log visitors’ temperatures and check if masks are worn. These details are instantly available to residents for added safety.

Instead of typing, guards can use voice commands to record visitor names, making the process faster and more efficient.

While waiting for a resident’s approval, a guard can start entering details for the next visitor, saving time and reducing queues.

Residents’ primary and secondary numbers are connected to the guard device. IVR calls work even offline, ensuring no approval is missed.

If network connectivity is low or unavailable, guards can continue logging entries. Data syncs automatically once the connection is restored.

The guard app is available in multiple languages, like Hindi, Kannada, Gujarati, and more, making it easier for guards to operate.

When a visitor enters, the guard records the last four digits of their vehicle number. This makes future tracking easy and ensures no vehicle enters or exits unnoticed.

Need to identify a parked vehicle’s owner? Guards and admins can quickly look up the vehicle details in the system and locate the corresponding flat or villa.

Parking spaces are allocated digitally based on society-approved limits. Each flat or villa gets its assigned slots, avoiding confusion or disputes over parking areas.

Societies can define the total visitor parking capacity. Guards can instantly see how many slots are free, ensuring smooth allotment and avoiding overcrowding.

Residents can easily update their vehicle details directly from the mygate app. This ensures records are always accurate without requiring manual approvals at the gate.

Mygate integrates with boom barriers and Automatic Number Plate Recognition (ANPR) systems from multiple providers, allowing vehicles to pass seamlessly without manual intervention.

Mygate brings all aspects of society operations – flats, towers, gates, amenities, parking, and all the things that go around in your community into one unified platform. Everything is accessible, organized, and easy to manage.

Keep track of owners, tenants, and their family members effortlessly. All resident details are stored securely for quick access whenever needed.

Manage daily helpers, service staff, and maintenance teams from a single dashboard. Assign roles, monitor performance, and ensure only verified personnel enter the community.

Configure multiple shifts for different staff types and get detailed attendance reports. Track timings, shift adherence, and overall workforce efficiency.

Easily manage tenant details, including rental agreements, tenure periods, and documents. Download reports anytime for compliance or verification purposes.

Streamline the move-in and move-out process digitally. Verify pending dues, society rules, and approvals without the need for lengthy paperwork.

Create a dashboard that works for you. Mygate allows admins to configure and customize modules according to the needs of different stakeholders.

Access a wide range of reports, visitor logs, vehicle movement logs, gatepass records, investigation pages, and even empty flats visit logs for complete transparency.

Approve resident registrations directly from the app. Additional administrative controls and reporting features are continually being added for enhanced management.

Staff attendance is recorded through facial recognition via selfies. The system auto-detects anomalies like double shifts or proxy attendance.

Guards can call residents directly from the app without seeing their phone numbers, ensuring privacy while maintaining quick communication. (Add-on module)

Own multiple properties across India? Manage them all from a single Mygate app, no need to juggle between different logins.

Post important updates directly to the app. Choose to notify all residents, specific towers, or select flats for targeted communication.

Residents can initiate move-in or move-out requests through the app, complete with applicable charges and security deposits for a smooth handover.

Residents who opt for this feature can call each other directly through the app, making internal communication simple and secure.

Keep residents informed with bulk email updates. Perfect for announcements, newsletters, or important reminders.

Send instant alerts and updates directly to residents’ phones fast, reliable, and effective.

Mygate allows one admin to manage multiple societies from a single dashboard. No need to log in separately for each site, operations become smooth and efficient.

The society admin is the super admin, with full control to assign roles, set access rights, and oversee all community operations.

This role provides access to all modules but restricts editing and downloading, ensuring data privacy and security.

Managers can view important details (with some fields masked), access accounting and communication modules, but cannot download reports.

Designed for finance teams, this role offers access only to accounting features, keeping other modules restricted.

This role focuses on handling service requests, tracking tickets, and ensuring they are resolved quickly and efficiently.

Treasurers have full access to accounting, assets, and inventory modules, ensuring transparent financial management.

Utility managers have access to all communication-related modules, making resident engagement easy and organized.

Auditors can view accounting reports and data, but cannot make any edits, preserving financial integrity.

Admins can create custom roles with tailored access, either view-only or full, for selected modules.

Add your pet’s name, gender, breed, and vaccination details in one place, making it easy to share with the community or vets when needed.

Keep vaccination details updated and visible in the app for quick reference by admins or fellow pet parents.

Get timely reminders before vaccination dates, ensuring your furry friend never misses a shot.

Browse a complete directory of all pets in the society, helping residents connect and share experiences.

Allow admins to track pet logs and vaccination records from a single dashboard, making management simple and organised.

A secure space where residents can buy, sell, and connect with neighbours and other Mygate users. Whether it’s a pre-loved sofa, a bicycle, or even home-baked goodies, the marketplace makes community commerce simple and safe.

Create detailed classifieds that include descriptions, images, and prices, making it easier for others to know exactly what you’re offering.

Find what you need in seconds. Search by item type and apply filters for price range and age of the item to narrow down your options.

No need to exchange personal numbers. Buyers and sellers can chat directly within the platform to discuss details and finalise deals.

Looking to rent out your flat, find a paying guest, or sell your property? Create attractive listings with images, amenities, and all necessary details to reach the right audience within your community.

Browse available listings by neighbourhood or type – whether rental, shared accommodation, or property sale. Advanced filters let you refine results by price, configuration, and even specific societies.

Residents who run small businesses or offer services can set up their very own store within the app. List your products, showcase your services, and make them easily accessible to your community.

Easily add and organise products or services with clear descriptions, pricing details, and stock updates.

Every time an order is placed, an invoice is automatically generated, and buyers receive timely updates on order status and delivery timelines.

A built-in, secure payment system allows residents to pay online via credit cards, debit cards, UPI, and net banking making transactions seamless and hassle-free.

Our system works seamlessly with multiple boom barrier providers, ensuring that residents and visitors enjoy smooth entry and exit without unnecessary delays.

Integrated with leading brands like El-Measure, Secure, WaterOn, Radius, WeGot, and more, it enables real-time tracking of electricity and water usage for better control and cost efficiency.

Keep your society accounts perfectly in sync with Tally, ensuring smooth financial management and eliminating the hassle of manual reconciliations.

Easily book cabs for airport transfers or city rentals through trusted partners, providing residents with convenient travel options right at their doorstep.

Get quick access to lab tests, medicines, and essential health services through reliable diagnostic partners, ensuring residents’ healthcare needs are met without hassle.

Find top home service providers with just one click. From cleaning to repairs, everything is available through trusted professionals for a worry-free experience.

Data is stored in AWS (Amazon Web Services) in a virtual private cloud.

Encryption is used throughout the application for data in motion (TLS). Mygate application and data servers do not use publicly accessible addresses or IPs. Access is further secured through a VPN tunnel with 2FA (two-factor authentication).

The guard cannot access the data of residents or guests from the guard device.

All access to the dashboard/download requires OTP verification. Access to resident information is further protected by settings-based masking.

Encryption is used throughout the application for data in motion (TLS). Access is further secured through a VPN tunnel with 2FA.

ISO 27001 certification; GDPR; Personal Data Protection Bill 2019; privacy logs available at the user level; GDPR extended to guests and service providers; NDA available for all sites.

The company signs an NDA with all employees regarding data protection and non-sharing. The company is governed by an explicit privacy policy posted on its website.

PDP and GDPR compliant, implying no data sharing with any third party.

Tested by ethical hackers for security.

Data backup taken to prevent data loss.

For security guards at the gate to manage security. Every society will receive a smartphone locked at the root level with the Mygate Guard App loaded. The guard app has an easy-to-use interface that lakhs of guards use.

For residents to manage their home (house helps, visitors, community connect, and more).

For community admins to handle approvals, register residents, send notices, action tickets, and start communications.

For community admins to manage society structure, resident list, service providers, complaints, accounting, and more.

Provides lifetime training for security guards, available anytime and any number of times to ensure high performance and updated protocols.

A dedicated team of 500 professionals across India provides on-ground service, while an account management team conducts both onsite and online training to support association members and residents effectively.

Dedicated relationship managers and query resolution teams ensure smooth operations for both residents and MC members. Subject matter experts, based in all metro and major Tier 1 and Tier 2 cities, provide expert assistance for complex queries.

Facial recognition enables contactless staff check-ins for enhanced hygiene and security.

Screening at the gate ensures temperature and mask compliance, with updates instantly visible to residents.

Tracks and restricts resident movement to support tracing and safety protocols during critical times.

Instant alerts notify residents when essential vendors arrive, ensuring safe and timely access.

Offers a seamless, contactless delivery option to minimize direct interactions.

Strict enforcement of contactless delivery for all, ensuring community-wide compliance.

Implements advanced safety controls and provides city-specific health updates for added awareness.

Tags and manages flats under quarantine to monitor adherence to safety protocols.

Records oxygen levels of visitors and staff at entry for proactive health monitoring.